(Senior) Event Manager (m/f/x)

About us

The appliedAI Institute advances Europe by creating and disseminating expertise in Artificial Intelligence. We are Europe’s largest initiative for the application of cutting-edge trustworthy AI, leveraging Europes innovative power through education, research, and publications. We aim to be a fully transparent, open-source organization, where everyone is invited to participate, discuss, and to engage with AI. As a non-profit, we create visions for Europe as a society, for us in a world of climate change and for our economy in the age of AI. We want to contribute to sustainable wealth through technology, to shape the world we want to live in.

Your mission

Whether conferences, trade fairs, working groups, trainings, webinars or podcasts – you are world class in organizing unique events. As an excellent and compelling communicator and customer-focused event manager (m/f/x), you will collaborate with our internal teams and external stakeholders to create unforgettable event experiences. Your main tasks will be:

  • Development and execution of a best in class event and event communication strategy.
  • Collaboration with internal teams to support on event prioritization and preparation.
  • Content creation, conception, organization, implementation and follow-up of different event formats and scale (live, hybrid & digital).
  • Coordination with venues, vendors and support teams to help execute events - from planning and facilitation to load in and load out.
  • Collaborating with the team on event branding, digital assets, promotion and increased audience acquisition/ participation.
  • Management of event webpage content, monitoring RSVPs and adjusting headcount, floorplan, etc. accordingly.
  • On-site and online support for participants, speakers and trainers (traveling activity 10%)
  • Measurement of event success based on metrics and feedback to continuously optimize our engagement formats.
  • Planning and maintaining event budgets and working with accounting to ensure vendor invoices are paid.
  • Implementation of related event processes and technology solutions.

Your profile

  • Successfully completed studies, preferably in the field of event management, marketing, communication or via a comparable professional training.
  • 4+ years of professional experience in event management of in-person and virtual events (up to 300 participants) on the corporate or agency side, or in the hospitality industry.
  • You have strong communication skills and speak both German and English confidently.
  • You have great organizational and project management skills and pay attention to details to ensure that events operate seamlessly.
  • You like to work collaboratively in a team, and independently and determinedly on the implementation of events with a get things done mentality.
  • You are passionate about improving the status quo, and challenging existing formats and internal processes.
  • You are able to work in a fast-paced environment with competing demands, and you are able to think on one’s feet, pivoting as necessary to deal with the changes inherent in running events.
  • You are able to confidently brief and build genuine relationships with senior leaders in technology and industry.
  • You, as an individual, feel accountable for the quality and timeliness of an outcome driving value to all stakeholders. You are proactive, when you encounter a challenge, you take action.
  • Ideally, you have professional experience in the field of information technology, specifically in the field of artificial intelligence.

What we offer

A highly qualified and motivated team is on its way to shaping the European AI landscape. These are your advantages:

  • Flexible work location: choose between our offices in Heilbronn - Innovation Park Artificial Intelligence, Munich - House of Communication and work from home options
  • You will take responsibility in scaling a leading organization that is on its way to becoming a lighthouse initiative for Europe and shaping the future of our economy
  • Access to the latest technologies and budget for training.
  • Want to learn about robotics, autonomous drones or smart factories? All this takes place at appliedAI
  • The hottest topics of the next decade and the freedom and confidence to initiate your own activities
  • A highly visible initiative that helps you build a large and high-level network of start-ups, partners and technology companies
  • Various other benefits, such as mobility budget, JobRad and Egym Wellpass sports membership.


Lucas Fernandes - Senior Talent Acquisition Specialist
appliedAI Institute for Europe gGmbH, Im Zukunftspark 7, 74076 Heilbronn