Privacy policy

Personal data is always processed in accordance with the EU General Data Protection Regulation (GDPR) and in compliance with the applicable country-specific data protection regulations.

With this privacy statement, we would like to inform the public about the nature, scope and purpose of the personal data we collect, use and process, as well as the possible rights of data subjects.

As the controller, we have implemented numerous technical and organizational measures to ensure the most complete protection of personal data.

a. Personal data

Personal data is any information relating to an identified or identifiable natural person (hereinafter "data subject"). An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

b. Data subject

Data subject means any identified or identifiable natural person whose personal data are processed by the controller.

c. Processing

Processing means any operation or set of operations which is performed upon personal data, whether or not by automatic means, such as collection, recording, organization, filing, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

d. Restriction of processing

Restriction of processing is the marking of stored personal data with the aim of limiting their future processing.

e. Profiling

Profiling is any type of automated processing of personal data that consists of using such personal data to evaluate certain personal aspects relating to a natural person, in particular to analyze or predict aspects relating to that natural person's job performance, economic situation, health, personal preferences, interests, reliability, behavior, location or change of location.

f. Pseudonymization

Pseudonymization is the processing of personal data in such a way that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separate and is subject to technical and organizational measures to ensure that the personal data is not attributed to an identified or identifiable natural person.

g. Controller or person responsible for processing

The controller or data controller is the natural or legal person, public authority, agency or other body which alone or jointly with others determines the purposes and means of the processing of personal data. Where the purposes and means of the processing are determined by Union or Member State law, the controller or the specific criteria for its designation may be provided for under Union or Member State law.

h. Processor

Processor means a natural or legal person, public authority, agency or other body which processes personal data on behalf of the Controller.

i. Recipient

Recipient means a natural or legal person, public authority, agency or other body to whom Personal Data are disclosed, whether or not a third party. However, public authorities that may receive personal data in the context of a specific investigative task under Union or Member State law are not considered recipients. These authorities shall process such data in accordance with the applicable data protection laws, in accordance with the purpose of the processing.

j. Third Party

Third party means a natural or legal person, public authority, agency or other body other than the data subject, the controller, the processor and the persons authorized to process the personal data under the direct responsibility of the controller or the processor.

k. Consent

Consent shall mean any freely given indication of the data subject's wishes for the specific case in an informed and unambiguous manner, in the form of a declaration or any other unambiguous affirmative act by which the data subject indicates that he or she consents to the processing of personal data concerning him or her.

The controller within the meaning of the GDPR is:

appliedAI Institute for Europe gGmbH
Lichtenbergstr. 6
D-85748 Garching / Munich

+49 89 262 025 860
info@appliedai-institute.de

The data protection officer of the controller is:

Alexander Stolberg-Stolberg
SVF Attorneys at Law
Oberanger 30
80331 Munich

Germany

+49 89 210 25 120

E-Mail: as@svf-law.de
Web: www.svf-law.de

Any data subject may contact our data protection officer directly at any time with any questions or suggestions regarding data protection.

The internet pages of appliedAI Initiative GmbH use cookies. Cookies are text files that are stored on a computer system via an Internet browser.

Numerous Internet pages and servers use cookies. Many cookies contain a so-called cookie ID. A cookie ID is a unique identifier of the cookie. It consists of a string of characters by which Internet pages and servers can be assigned to the specific Internet browser in which the cookie was stored. This enables the visited Internet pages and servers to distinguish the individual browser of the data subject from other Internet browsers that contain other cookies. A specific internet browser can be recognized and identified via the unique cookie ID.

Through the use of cookies, we can provide the users of this website with more user-friendly services that would not be possible without the cookie setting.

By means of a cookie, the information and offers on our website can be optimized for the user. Cookies enable us, as already mentioned, to recognize the users of our website. The purpose of this recognition is to make it easier for users to use our website. For example, the user of a website that uses cookies does not have to enter access data each time he or she visits the website, because this is handled by the website and the cookie stored on the user's computer system. Another example is the cookie of a shopping cart in an online store. The online store remembers the items that a customer has placed in the virtual shopping cart via a cookie.

The data subject can prevent the setting of cookies by our website at any time by means of an appropriate setting of the Internet browser used and thus permanently object to the setting of cookies. Furthermore, cookies that have already been set can be deleted at any time via an Internet browser or other software programs. This is possible in all common Internet browsers. If the data subject deactivates the setting of cookies in the Internet browser used, not all functions of our website may be fully usable.

Our website collects a series of general data and information with each call of the website by a data subject or an automated system. This general data and information is stored in the log files of the server. The following can be recorded

• the browser types and versions used
• the operating system used by the accessing system,
• the website from which an accessing system arrives at our website (so-called referrer),
• the sub-websites,
• the date and time of an access to the internet page,
• an Internet protocol address (IP address),
• the Internet service provider of the accessing system and
• other similar data and information that serve to avert danger in the event of attacks on our information technology systems.

However, when using these general data and information, we do not draw any conclusions about the data subject.

This information is rather required in order to

• to deliver the contents of our website correctly,
• to optimize the contents of our website as well as the advertising for the same,
• to ensure the long-term functionality of our information technology systems and the technology of our website, and
• to provide law enforcement authorities with the information necessary for prosecution in the event of a cyber attack.

Therefore, the appliedAI Initiative GmbH analyzes anonymously collected data and information on one hand, and on the other hand, with the aim of increasing the data protection and data security of our enterprise so that we can ultimately ensure an optimal level of protection for the personal data we process. The anonymous data of the server log files are stored separately from any personal data provided by a data subject.

Based on statutory provisions, our website contains data that enable a quick electronic contact to our enterprise, as well as direct communication with us, which also includes a general address of the so-called electronic mail (e-mail address). If a data subject contacts the controller by e-mail or by using a contact form, the personal data transmitted by the data subject will be stored automatically. Such personal data transmitted on a voluntary basis by a data subject to the controller will be stored for the purpose of processing or contacting the data subject. No disclosure of this personal data to third parties will take place.

The controller collects and processes the personal data of applicants for the purpose of handling the application procedure. The processing may also take place electronically. This is particularly the case if an applicant sends corresponding application documents to the controller by electronic means, for example by e-mail. If the controller concludes an employment contract with an applicant, the transmitted data will be stored for the purpose of processing the employment relationship in compliance with the statutory provisions. If the controller does not conclude an employment contract with the applicant, the application documents will be automatically deleted six months after notification of the rejection decision, provided that no other legitimate interests of the controller conflict with such deletion. Other legitimate interest in this sense is, for example, a duty to provide evidence in proceedings under the General Equal Treatment Act (AGG).

The controller shall process and store personal data of the data subject only for the period of time necessary to achieve the purpose of storage or insofar as this has been provided for by the European Directives and Regulations or other legislator in laws or regulations to which the controller is subject.

If the storage purpose ceases to apply or if a storage period prescribed by the European Directive and Regulation Maker or another competent legislator expires, the personal data will be routinely blocked or deleted in accordance with the statutory provisions.

Every data subject has the right

• to information according to Article 15 DSGVO
• to rectification according to Article 16 DSGVO
• to deletion according to Article 17 DSGVO
• to restriction of processing pursuant to Article 18 DSGVO
• objection according to Article 21 DSGVO and
• data portability pursuant to Article 20 of the GDPR.

With regard to the right to information and the right to erasure, the restrictions pursuant to Sections 34 and 35 BDSG apply. In addition, there is a right of appeal to a competent data protection supervisory authority (Article 77 DSGVO in conjunction with & 19 BDSG).

You may revoke your consent to the processing of personal data at any time. Please note that the revocation is only effective for the future. The processing that took place before the revocation is not affected.

This website uses Google Analytics 4, a service provided by Google Ireland Limited, Gordon House, 4 Barrow St, Dublin, D04 E5W5, Ireland ("Google"), to analyse the use of websites.

When using Google Analytics 4, so-called "cookies" are used as standard. Cookies are text files that are stored on your terminal device and enable an analysis of your use of a website. The information collected by cookies about your use of the website (including the IP address transmitted by your terminal device, shortened by the last few digits, see below) is usually transmitted to a Google server and stored and processed there. This may also result in the transmission of information to the servers of Google LLC, a company based in the USA, where the information is further processed. When using Google Analytics 4, the IP address transmitted by your terminal device when you use the website is always collected and processed automatically and by default only in an anonymised manner, so that the information collected cannot be directly related to a person. This automatic anonymisation is carried out by Google shortening the IP address transmitted by your terminal device within member states of the European Union (EU) or other contracting states of the Agreement on the European Economic Area (EEA) by the last digits.

Google uses this and other information on our behalf to evaluate your use of the website, to compile reports about your website activities and usage behaviour and to provide us with other services related to your website and internet usage. In this context, the IP address transmitted and shortened by your terminal device within the scope of Google Analytics 4 will not be merged with other data from Google. The data collected in the context of the use of Google Analytics 4 will be stored for 2 months and then deleted.

Google Analytics 4 also enables the creation of statistics with statements about age, gender and interests of website users on the basis of an evaluation of interest-based advertising and with the inclusion of third-party information via a special function, the so-called "demographic characteristics". This makes it possible to determine and distinguish between groups of website users for the purpose of targeting marketing measures. However, data collected via the "demographic characteristics" cannot be assigned to a specific person and thus also not to you personally. This data collected via the "demographic characteristics" function is kept for two months and then deleted.

All processing described above, in particular the setting of Google Analytics cookies for the storage and reading of information on the end device used by you for the use of the website, will only take place if you have given us your express consent for this in accordance with Art. 6 (1) lit. a GDPR. Without your consent, Google Analytics 4 will not be used during your use of the website. You can revoke your consent at any time with effect for the future. To exercise your revocation, please deactivate this service via the "Cookie Consent Tool" provided on the website.

We have concluded a so-called order processing agreement with Google for our use of Google Analytics 4, which obliges Google to protect the data of our website users and not to pass it on to third parties.

To ensure compliance with the European level of data protection, also in the event of any transfer of data from the EU or the EEA to the USA and possible further processing there, Google refers to the so-called standard contractual clauses of the European Commission, which we have contractually agreed with Google. Further legal information on Google Analytics 4, including a copy of the aforementioned standard contractual clauses, can be found at the following address

Link: https://policies.google.com/privacy?hl=de&gl=de

Details on the processing triggered by Google Analytics 4 and Google's handling of data from websites can be found here: https://policies.google.com/technologies/partner-sites

Service description.
This is a marketing, content management, web analytics and search engine optimization service.

Processing Company

HubSpot, Inc.

25 First Street, 2nd Floor, Cambridge, MA 02141, United States of America

Data protection officer of the processing company

Below you will find the email address of the data protection officer of the processing company.

privacy@hubspot.com

Purpose of the data

This list represents the purposes of data collection and processing.

• Marketing
• Statistics
• Analysis
• Optimization

Collected data

This list contains all (personal) data collected by or through the use of this service.

• Aggregated usage
• Browser type
• Device identifier
• Device model
• Device operating system
• Domain name
• Files viewed
• Frequency of use of the mobile application
• Geographic location
• Internet service provider
• IP address
• Duration of page visit
• Mobile application information
• Operating system version
• Performance data
• Referrer URL
• Time of access or retrieval
• Where the application was downloaded from
• Clickstream data
• Events occurring within the application
• Navigation information
• Pages viewed

Legal basis

The following is the required legal basis for processing data.

• Art. 6 Abs. 1 S. 1 lit. a DSGVO

Place of processing

This is the primary location where the collected data is processed. If the data is also processed in other countries, you will be informed separately.

European Union, United States of America

Retention period

The retention period is the length of time that the collected data is stored for processing. Data must be deleted as soon as it is no longer needed for the specified processing purposes.

Data will be deleted as soon as it is no longer needed for the processing purposes.

Transfer to third countries

When using this service, the collected data may be transferred to another country. Please note that as part of this service, data may be transferred to a country that does not have the required data protection standards. When HubSpot transfers personal data to and between HubSpot member companies, the "EU-U.S. Data Privacy Framework" applies. In addition, the EU Standard Contractual Clauses (approved by the European Commission) apply where required.

Below is a list of countries to which the data will be transferred. For more information on security measures, please refer to the privacy policy of the respective provider or contact the provider itself directly.

• United States of America

Data recipients

The following is a list of the recipients of the data collected.

• Service providers
• Hubspot partners

Click here to read the privacy policy of the data processor.

https://legal.hubspot.com/privacy-policy

Storage information

• Maximum limit for storing cookies: 1 year, 1 month

Stored information

• Name: _hssc; Used to collect information about how visitors use the website. This information helps to improve the website; Type: cookie; Duration: session;
• Name: _hssrc; Used to collect information about how visitors use the website. This information helps to improve the website; Type: cookie; Duration: Session;
• Name: _hstc; Used to collect information about how visitors use the website. This information helps to improve the website; Type: cookie; Duration: 1 year, 1 month;

HubSpot Forms

Service description

This is a service for creating online forms.

Processing Company

Hubspot, Inc.

25 First Street, 2nd Floor, Cambridge, MA 02141, United States of America

Data protection officer of the processing company

Below you will find the email address of the data protection officer of the processing company.

privacy@hubspot.com

Purpose of the data

This list represents the purposes of data collection and processing.

• Provision of online forms

Technologies used

This list includes all technologies used by this service to collect data. Typical technologies are cookies and pixels placed in the browser.

• Tracking Pixel

Collected data

This list contains all (personal) data collected by or through the use of this service.

• User agent data
• IP address
• Browser type
• Internet service provider
• Company name
• HTML pages
• Information from third-party sources
• Device operating system
• Usage data
• Phone number
• Referrer URL
• Session duration
• Device type
• Pages visited
• Click path
• Domain name
• Contact information
• Date and time of visit
• Device identifier
• Geographic location
• E-mail address
• Data provided via forms on the website

Legal basis

The following is the required legal basis for the processing of data

• Art. 6 Abs. 1 S. 1 lit. a DSGVO

Place of processing

This is the primary location where the collected data is processed. If the data is also processed in other countries, you will be informed separately.

United States of America

Retention period

The retention period is the length of time that the collected data is stored for processing. Data must be deleted as soon as it is no longer needed for the specified processing purposes.

Data will be deleted as soon as it is no longer needed for the processing purposes.

Transfer to third countries

When using this service, the collected data may be transferred to another country. Please note that as part of this service, data may be transferred to a country that does not have the required data protection standards. Below is a list of countries to which the data will be transferred. For more information on security measures, please refer to the privacy policy of the respective provider or contact the provider itself directly.

• United States of America

Data recipients

The following is a list of the recipients of the data collected.

• Hubspot, Inc.

Click here to read the privacy policy of the data processor.

https://legal.hubspot.com/de/privacy-policy

Stored information

• Name: ; Type: cookie; Duration: session;

1. Article 6 I lit. a DSGVO serves as the legal basis for processing operations where we obtain consent for a specific processing purpose.
2. If the processing of personal data is necessary for the performance of a contract to which the data subject is a party, as is the case, for example, with processing operations that are necessary for the delivery of goods or the provision of another service, the processing is based on Art. 6 I lit. b DSGVO. The same applies to such processing operations that are necessary for the implementation of pre-contractual measures, such as in the case of inquiries about our products or services.
3. If our company is subject to a legal obligation by which a processing of personal data becomes necessary, such as for the fulfillment of tax obligations, the processing is based on Art. 6 I lit. c DSGVO.
4. Ultimately, processing operations could be based on Art. 6 I lit. f DSGVO. Processing operations that are not covered by any of the aforementioned legal bases are based on this legal basis if the processing is necessary to protect a legitimate interest of our company or a third party, provided that the interests, fundamental rights and freedoms of the data subject do not override the need to protect personal data. Such processing operations are permitted in particular because they were explicitly mentioned by the European Directive and Regulation Maker. In this respect, it considered that a legitimate interest could be assumed if the data subject is a customer of the controller (Recital 47, second sentence, GDPR).

The criterion for the duration of the storage of personal data is the respective statutory retention period. After expiry of this period, the corresponding data is routinely deleted, provided that it is no longer required for the performance of the contract or the initiation of the contract.

We inform you that the provision of personal data is sometimes required by law (e.g. tax regulations) or may also result from contractual regulations (e.g. information on the contractual partner). Sometimes, in order to conclude a contract, it may be necessary for a data subject to provide us with personal data that must subsequently be processed by us. For example, the data subject is obliged to provide us with personal data if our company concludes a contract with him or her. Failure to provide the personal data would mean that the contract with the data subject could not be concluded. Before providing personal data by the data subject, the data subject must contact our data protection officer. Our data protection officer will inform the data subject on a case-by-case basis whether the provision of the personal data is required by law or contract or is necessary for the conclusion of the contract, whether there is an obligation to provide the personal data and what the consequences of not providing the personal data would be.

As a responsible company, we do not use automated decision-making or profiling.

Date: 22.02.2023